If the grant application has been completed without using Community Connections as the sponsoring society, then it is possible an agreement will be setup with the grant applicant individual or group. There will be guidelines to follow with the grant funder with respect to project reviews, reporting, accounting, communication, documentation, and closing out a project. It is important to ensure you maintain accurate records, a good working relationship with the grant funder, are familiar with the requirements of their guidelines, and meet expectations to their satisfaction.
If the grant application has been completed using Community Connections, then Community Connections signs the agreement with the grant provider. A subsequent agreement is then signed between Community Connections and the Project Leaders of the project. The agreement between CC and the Project Leader(s) outlines contact information, dates, project specifics and timing, monies involved, funding sources, major activities and deliverables, fund receipt and disbursement process, expectations and sponsorship requirements, and special conditions. This is signed by CC and the project leaders(s). If grant cheque(s) have been received, they will be deposited in the bank by CC and accounted for in the CC project bookkeeping system.
Services CC can provide at this point in the grant process and project set up are:
- Fine tune the work plan and budget together and identify needed actions
- Establish an agreement between Community Connections and the Project Leaders(s)
- Use the work plan and budget to set up a budget/revenues/expenses project tracking system
- Establish milestones/notification of required interim or final reports